Virtual Executive Assistant to CEO of Fashion Brand Job at Private business, Boston, MA

cENGSTJuQ1p6UEdRQWVXZ0RpaTM4eUpsL0E9PQ==
  • Private business
  • Boston, MA

Job Description

# Virtual Assistant for CEO

## About the Role

We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support our CEO in managing both professional and personal responsibilities. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and can handle sensitive information with utmost discretion. As the CEO's right-hand person, you'll help streamline daily operations, ensuring nothing falls through the cracks while allowing her to focus on high-level strategic work.

## Key Responsibilities

* **Calendar Management:** Expertly manage the CEO's schedule using Google Calendar, including scheduling meetings, appointments, travel arrangements, and reminders. Coordinate across time zones, resolve conflicts, and optimize for efficiency.
* **Inbox Management:** Handle email correspondence via Gmail or similar platforms, prioritizing messages, drafting responses, flagging urgent items, and organizing folders/labels to maintain a zero-inbox workflow - and removing all spam email that gets through the cracks
* **Ad Hoc VA Tasks:** Perform a variety of on-demand administrative duties, such as research, data entry, preparing reports, booking reservations, managing virtual meetings (e.g., via Zoom or Google Meet), and coordinating with team members or external partners.
* **Personal Organizational Support:** Assist with family-related tasks, including scheduling family events, managing household appointments, organizing photo albums (e.g., doctor's visits, school activities), organizing personal documents, and handling virtual errands like online shopping or vendor coordination.
* **General Support:** Anticipate needs, provide proactive suggestions for improvements, and maintain confidentiality in all matters.

## Qualifications and Skills

* Proven experience as a Virtual Assistant, Executive Assistant, or similar role (2+ years preferred).
* Proficiency in Google Workspace tools, especially Google Calendar and Gmail
* Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
* Strong written and verbal communication skills; professional demeanor in all interactions.
* High level of discretion and integrity when handling personal and confidential information.
* Tech-savvy with reliable high-speed internet, a quiet workspace, and proficiency in remote collaboration tools.
* Ability to work independently, adapt to changing priorities, and problem-solve on the fly.
* Bonus: Experience supporting high-level executives or managing family/personal tasks.

## Why Join Us?

* Flexible work hours to accommodate your lifestyle.
* Opportunity to work closely with a visionary leader and contribute to impactful projects.
* Room for growth and learning in a supportive environment.
* Remote-first culture with emphasis on work-life balance.

Job Tags

Remote work, Flexible hours,

Similar Jobs

Bluelight Consulting

Digital Graphic Designer Job at Bluelight Consulting

Digital Graphic Designer Location Remote in United States : Bluelight is a leading software consultancy dedicated to designing and developing innovative technology that enhances users' lives. With a steadfast commitment to delivering exceptional service to our clients,... 

US Federal Solutions

Senior Clerical and Administrative Assistant Job at US Federal Solutions

 ...management, and data analytic support services to federal and state governments. Clerical and Administrative Support Specialist Supporting SAF/FM (Office of the Assistant Secretary of the Air Force for Financial Management and Comptroller) Employer: US... 

Boondocks

Restaurant Cashier/Server - Kaysville, UT Job at Boondocks

 ...Boats, two Miniature Golf courses, Batting Cages, Laser Tag, XD Theater, a Huge Arcade, and The BD Restaurant & Bar. What we expect: As a restaurant cashier/server you will be responsible for delivering excellent service and exceptional dinning experiences. You... 

Konnect Therapy

Art Therapist/Pediatric Therapist Job at Konnect Therapy

 ...We are actively looking to hire talented Licensed Therapists (Pediatric focus) in the Iselin/Woodbridge, NJ area who are passionate about patient care and committed to clinical excellence. Is this you? Wanting to deliver high quality behavioral healthcare. Seeking... 

Tekdoors

Golang Engineer - Contract W2 Job at Tekdoors

Job Title: GoLang Engineer Location: Phoenix, AZ (Onsite) Contract Type: W2 Duration: 12 Months Experience: 5 7 Years Must-Have Skills: GoLang (5+ years of hands-on experience). Strong understanding of microservices architecture. Experience...